6925P Procedure

Procedure No. 6925P

Section:6000 – Management Support

Selection of Architects or Engineers

When architectural and engineering services are required by the district, the following procedures shall be in effect:

• Announcement for professional services will be sent to professional and community publications as well as to publications specifically oriented toward minority and women owned firms. The announcement shall specify:

  • The general nature and scope of the project(s);

  • The district representative to contact for further details; and

  • The deadline for submission of letter of interest.

• Each interested architect and/or engineer shall be advised to submit a resume which includes as a minimum:

  • Description of professional staff and respective roles for each;

  • List of projects completed during the past two years and contact person;

  • Status of current contract;

  • Description of typical site supervision;

  • References — bank, bonding company, three clients; and

  • Exhibits of cost estimates for two most recent projects.

• Applicants shall be screened by selected staff to identify firms to be interviewed.

• Applicants shall be interviewed by a committee composed of the superintendent, supervisor of maintenance and a building principal.

• The superintendent shall enter into negotiations with the firm(s) to establish a professional services fee which is fair and reasonable. If the superintendent is unable to negotiate a satisfactory contract, the next highest ranked firm will be contacted.

• The tentative contract will be referred to the board as a recommendation.

6950 Contractor Assurances, Surety Bonds, and Insurance